About us :

The Yard VFX is an independent creative visual effects studio dedicated to feature films and episodics, based in Paris and Montpellier.

Offering Creative Consulting, Supervision, 3D image creation and integration, the studio collaborates with top national and international clients (MARVEL, DISNEY, NETFLIX, PATHE, ARTE...).

In a period of exponential growth, The Yard VFX is evolving and undergoing significant infrastructural transformation. Large-scale international projects are driving our rapid development, our teams need to be strengthened and The Yard VFX is looking for an Office Manager to support the studio’s growth.

Role and tasks :

As an Office Manager, you will be responsible for the smooth operation and coordination of the offices, ranging from administrative activities to the daily support of the employees who work at our studio. 

Despite the importance of administrative and organisational tasks, interpersonal relations remain a key element of this position. You will be in constant contact with the employees you support on a daily basis.

As Office Manager, you will work closely with the Office Manager in Montpellier, and your responsibilities will include : 

Administrative management of the studio:

• Facilities management : opening of the premises, welcoming visitors (candidates, clients, service providers, etc.), managing mail, etc

• Interface with external providers (premises owner, cleaning and repair companies, etc.)

• Management of equipment and orders (furniture, supplies, IT equipment, ect)

• Management of quotes and invoices

• Drafting service memos, letters, etc.

Executive Assistance : 

• Organizing team's travels

• Managing and organizing appointments

• Administrative assistance to Directors

Human resources management:

• Onboarding / Offboarding : welcoming new arrivals, managing badges, contracts, seating arrangements, etc

• Administrative management of personnel

• In collaboration with the Office Manager in Montpellier and the COO/HR Director at headquarters

Happiness :

• Organizing internal and external events

• Being attentive to all employees and maintaining a cheerful and caring atmosphere (birthday breakfasts, invitations to screenings, etc.)

Desired profile

• We are looking for a versatile organised, autonomous and rigorous profile

• A person with good interpersonal skills, a sense of service, and the ability to easily adapt to varied situations. 

• A profile with an affinity for optimization, enabling them to manage priorities in their daily work.

• The person's versatility will lead to frequent solicitations from employees and all studio contacts, so our Office Manager must be able to maintain his/her professionalism and availability. 

• Proficiency in written and spoken English. 

• Proficiency in the Microsoft Office suite. 

The position is offered on a full-time basis or part-time (ideally 4 days a week) and is based in Vanves.

Salary: 35 / 45k€ per year based on profile.